Moving Companies
Every move has different costs. We track labor and fuel by job so you know which moves make money and which ones don't.
Variable Costs, Variable Profits
Every move is different. A studio apartment across Santa Fe is nothing like a four-bedroom house headed to Albuquerque. Crew size, truck requirements, hours on the job, fuel consumption. All of it varies. Your quotes reflect this, but your accounting might not.
Most moving companies track what they charge. That part is easy. The harder question is what each move actually cost. When labor, fuel, and truck expenses all sit in general categories, you have no idea which jobs made money and which ones lost it. You stay busy but can’t figure out why the bank account doesn’t grow.
Who This Covers
Who This Covers
Local and long-distance moving companies, residential and commercial movers, moving and storage operations. Anyone running trucks and crews on a job-by-job basis throughout Northern New Mexico.
What Makes It Complex
What Makes It Complex
Labor hours vary per job. Fuel costs depend on distance and truck size. Seasonal demand swings from packed summers to quiet winters. Equipment costs money whether the trucks are working or sitting in the lot.
Tracking What Actually Matters
Job costing means every expense gets tagged to a specific move when possible. Labor hours for each crew member go to the job they worked. Fuel gets allocated based on the truck and the route. Materials and packing supplies get tracked per job.
This data builds over time. After six months, you can pull up what a typical local residential move costs you. What a commercial job requires. Where your margins are healthy and where they’re thin. That’s the information you need to price accurately and run a profitable operation.
Labor by Job
Labor by Job
Crew hours tracked to specific moves. You see labor cost per job, not just total payroll. When a move runs over, you know exactly what it cost you.
Fuel and Truck Costs
Fuel and Truck Costs
Fuel allocated to jobs based on mileage. Vehicle maintenance, insurance, and depreciation tracked so you know what your fleet actually costs to operate on a per-truck basis.
Common Mistakes
Underpricing is the biggest issue. You estimate four hours, the job takes seven, and now you’ve lost money. Without data on what similar moves have actually cost in the past, every quote is optimistic guessing. Do that enough times and you’re busy but broke.
Seasonal cash flow problems hit every year. Summer is nonstop. Winter is quiet. If the money from June through August gets spent as it comes in, there’s nothing left when January arrives and the phone stops ringing. The slow months still have truck payments, insurance, and rent.
Hidden Fleet Costs
Hidden Fleet Costs
Truck insurance, maintenance, fuel, and depreciation add up fast. When these costs sit in general expense categories, you underestimate what it actually costs to put a truck on the road for a job.
GRT Compliance
GRT Compliance
Moving services are subject to New Mexico Gross Receipts Tax. Late filings or incorrect calculations create penalties that eat into already tight margins. We handle GRT returns so you stay compliant.
What Changes
You quote based on data. Three similar moves from the past year tell you what a job like this actually costs. Your estimates have margin built in because you know what margin you need. You stop accidentally working for free on jobs that look profitable but aren’t.
Cash flow becomes predictable because you plan for it. You know what the slow months cost and set aside cash during busy season. When you want to add a truck or hire another crew, the decision is based on real numbers, not gut feeling.
Confident Pricing
Confident Pricing
Historical job data means quotes reflect reality. You know your average labor cost on a three-bedroom local move. You know your fuel cost to Albuquerque. You price to make money, not just to stay busy.
Ready to Grow
Ready to Grow
Clean financials let you make decisions about equipment and crews with confidence. When you walk into the bank for financing on a new truck, you have the numbers to back up the request.
Santa Fe's Small Business Bookkeeper
The Next Step:
A Quick Conversation
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a straightforward quote.
