Vacation Rental Operators
Multiple platforms, constant turnovers, and tax obligations unique to New Mexico. We sort through it all so you know what each property actually earns.
Not as Passive as Promised
The pitch is passive income. Buy a place, list it on Airbnb, watch the bookings roll in. The reality is you’re running a small hospitality operation with guest messages, cleaning schedules, maintenance calls, and turnovers every few days.
Behind all that activity is a constant stream of transactions. Nightly rates, cleaning fees, service charges, platform payouts, supply runs, repair bills. Money flows in through three different apps and out in a dozen directions. Keeping track of what you actually netted takes real work.
We handle the bookkeeping so you can focus on guest experience and property upkeep. Clean records, organized by property, ready when tax time comes or when you need to make a decision about your portfolio.
What the Apps Don't Show You
Airbnb shows you a payout number. VRBO shows you something different. Direct bookings go straight to your bank. Each platform takes its cut in a different way, at a different time, with different line items in the breakdown.
Reconciling what the apps say you earned with what actually hit your bank account is tedious. Add in a refund here, a chargeback there, and the occasional resolution center claim, and it gets messy fast. Most hosts just hope the numbers work out. We actually check.
Platform Reconciliation
Platform Reconciliation
We match each payout to your bank deposits and trace any discrepancies. When something doesn’t add up, we find out why before it becomes a problem you discover six months later.
Fee Visibility
Fee Visibility
Host fees, service fees, cleaning fee passthrough. We track what each platform is actually charging you so you understand your true revenue per booking and can price accordingly.
New Mexico Tax Obligations
New Mexico has Gross Receipts Tax. If you’re renting a property for stays under 30 days, you owe GRT on that income. Santa Fe also collects lodgers’ tax on top of the state obligation. Two separate filings, two separate calculations.
Some platforms collect and remit certain taxes automatically. Others don’t. Keeping track of what’s been paid versus what you still owe requires attention. Get it wrong and you’re looking at penalties, interest, and uncomfortable conversations with the state.
GRT Returns
GRT Returns
We prepare and file your Gross Receipts Tax returns monthly or quarterly depending on your volume. Deadlines are tracked, amounts are calculated correctly, and nothing slips through.
Lodgers' Tax Tracking
Lodgers' Tax Tracking
Santa Fe’s lodgers’ tax is a separate requirement from GRT. We make sure both obligations are tracked and reported so you’re not caught off guard by a notice from the city.
Know What Each Property Actually Makes
If you own multiple properties, you need to know which ones are making money and which ones are just keeping you busy. Overall revenue doesn’t tell the story. One property might stay booked all summer but barely break even after cleaning costs, repairs, and platform fees.
We track income and expenses by property so you see the true numbers for each unit. That clarity matters when you’re deciding whether to buy another place, sell one that’s underperforming, or adjust your pricing strategy for the slow season.
Per-Property Reporting
Per-Property Reporting
Income, expenses, and net profit tracked separately for each rental. You know exactly where you stand on every door in your portfolio, not just the combined total.
Better Decisions
Better Decisions
Keep, sell, or expand. When you have real numbers in front of you, those conversations get easier. You stop guessing and start making choices based on what the properties actually produce.
Santa Fe's Small Business Bookkeeper
The Next Step:
A Quick Conversation
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a straightforward quote.
