Monthly Bookkeeping Services
Ongoing bookkeeping to keep your financial records accurate, current, and ready for tax time. Includes transaction categorization, bank reconciliation, and monthly financial statements.
What This Is
Monthly bookkeeping is the ongoing work of keeping your financial records accurate and current. Every transaction gets categorized correctly. Bank and credit card accounts get reconciled against your records. At the end of each month, you receive financial statements that show you where your business actually stands.
The work happens every month because that’s how often your numbers change. Transactions flow through your accounts constantly. Without regular attention, small errors accumulate into bigger problems, and by the time you need to make a decision or file taxes, the records don’t reflect reality anymore.
The Monthly Work
The Monthly Work
Transaction categorization so every expense and income item lands in the right account. Bank reconciliation to match your records against actual statements. Financial statements including profit and loss and balance sheet. All delivered on a consistent schedule so you always know where things stand.
The Review Process
The Review Process
Your books are reviewed with an auditor’s eye before anything is delivered. This means checking for errors, catching transactions that look off, and making sure the numbers actually make sense. It’s a level of scrutiny that goes beyond just recording what happened.
Why This Matters
The business owners who struggle most are the ones who treat bookkeeping as a tax deadline problem. They wait until February to look at last year’s numbers, then spend weeks reconstructing records from bank statements and shoebox receipts. By that point, the books are archaeology, not accounting.
But the tax deadline is just the most visible symptom. The bigger cost is operating blind the rest of the year. You don’t know if that big project was actually profitable. You can’t tell if you’re spending more this quarter than last. You’re making decisions based on your bank balance instead of your actual financial position.
The Bank Balance Illusion
The Bank Balance Illusion
Your account shows $40,000. Feels like business is good. But $15,000 of that is a customer deposit for work you haven’t done yet. Another $8,000 is owed to vendors next week. Your actual available cash is half what you thought. Without current books, you can’t see the difference.
The Reconstruction Problem
The Reconstruction Problem
Trying to recreate a year of bookkeeping in a few weeks is expensive and error-prone. You’re guessing at what charges were. You’re missing receipts. Your CPA charges more because they’re working with a mess. And even after all that effort, the numbers probably have mistakes you’ll never catch.
What Changes
Your financial records stay current. At any point, you can see where your money is going, which parts of your business are profitable, and whether your cash position is genuinely healthy or temporarily inflated by deposits you haven’t earned yet. The numbers are ready when you need them for decisions, not just for tax filing.
When tax time arrives, your CPA gets clean records. No panic. No reconstruction project. And throughout the year, when questions come up about your finances, you can ask without worrying about triggering an invoice. Unlimited questions are built into the engagement. If something doesn’t make sense, just ask.
Real Numbers for Real Decisions
Real Numbers for Real Decisions
Know your actual profit margins, not your guesses. See spending trends over months so you can spot problems early. Understand which customers and projects make you money and which ones don’t. Make decisions about growth, expenses, and hiring based on financial reality instead of gut feeling.
Questions Without the Meter Running
Questions Without the Meter Running
You shouldn’t have to wonder whether reaching out will trigger a bill. If a number looks wrong or you don’t understand what a report is telling you, ask. That’s how this works. Financial records are only useful if you actually understand what they’re saying about your business.
Santa Fe's Small Business Bookkeeper
The Next Step:
A Quick Conversation
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a straightforward quote.
